In order to present a professional and unified image to the public, BCC will be providing the following equipment to Stallholders approved to trade at the event – in exchange for a £50 deposit:
• 2m x 2m white branded gazebo (the sides to the gazebos will be provided also).
• 4 leg weights
• Table
• Table Cover
This equipment is valued at around £600 and has been chosen for not only its appearance, but also its durability. All parts are replaceable. The gazebo comes in a bag for ease of carrying and storage, as with the table etc, and will comply will necessary health & safety requirements.
The only exception to the provision of the gazebo etc, will be for food traders who need to use their own trailer.
All equipment upkeep and storage will be the responsibility of trader and if at any point the stallholder wishes to leave the events, they will be expected to return the equipment provided, in good condition, within two weeks of notice of leaving. The equipment will fall under BCCs Public Liability insurance.
The £50 deposit will be due with the first pitch payment and will be returned on receipt of the equipment in good condition.
Details of pick up dates/times of equipment will be shared with you under separate cover, along with training to erect/dismantle the equipment.

All Car Parks in the Town are free on Sunday. Stallholders are asked to park their vehicles in any of these car parks after set up, and before the market opens at 11am.

GENERAL TERMS & CONDITIONS

1. You will be responsible for ensuring compliance with all legislation, regulations and other statutory provisions, including any relevant health and hygiene requirements, relating to the operation and management of your stall. We have drawn up some Covid guidance which you can download from the website.
2. You must provide details of the product range or service you intend to sell at the Event when making a booking. If you attempt to display or sell stock that is deemed inappropriate by the Organisers you may be required to remove it from your stall and / or be required to leave the Event (at the absolute discretion of the Organisers and whose opinion shall be final). The Organisers may involve Trading Standards.
3. You may not sell alcohol at the Event unless you have organised a TENs license from Three Rivers District Council. Phone 01923 776611 or visit: Temporary Event Notices (threerivers.gov.uk).  Please confirm to info@rickmansworthevents.co.uk that you have this notice and provide a copy.
4. You are responsible for ensuring that all stock displayed / offered for sale is fit for its intended purpose and complies with any relevant UK legislation governing, inter alia, its manufacture, advertisement and sale. You will ensure that you display your stock in the allocated space, in good order and in a professional and attractive manner.
5. The Organisers’ decision as to the allocation of stalls is final. The Organisers retain the right to alter the allocated stall to you in the event of unforeseen circumstances.
6. You may not assign, sub-let or grant licences in respect of the whole or any part of the space allocated to you and/or any benefit or obligation under this agreement.
7. You undertake not to pack away any stock or leave the Event before it is due to end and you have been given permission to pack away by the Organisers.
8. You are responsible for the collection and disposal of your refuse. At the end of the Event, you should ensure that your stall is cleared, all rubbish removed and that the allocated site is left in a clean and orderly state. There will be trade waste bins located on the High St.
9. You can pay by BACs to Batchworth Community Council (BCC). After registration your application will be approved by BCC and a Purchase Order (PO) number will be issued to you along with BACs details for you to pay. You must quote this PO number when paying for your pitch. Until such time as payment is received, your booking will not be final.

10. The Organiser reserves the right to cancel the booking and reallocate your stall if payment is not received.
11. Please provide us with a copy of your Risk Assessment for the Event – a template is available here for your use. We will accept an electronic signature, you can do this simply by clicking on the Signature box.
12. If you are serving any food products we will need to see additional documentation.
13. If you are using electrical equipment or gas cylinders/generators we will need to see additional documentation.
14. You will need to provide us with details of your Public Liability £5m insurance cover – attendance is dependent on this cover being in place.
15. In summary we will need the following documentation:
In All Cases
• Photographic I.D (passport/driving licence)
• Proof of Address (driving licence/utility bill)
• Public Liability Insurance details (insurance provider, policy number, renewal date)
• A copy of your risk assessment for the events (a suggested copy is available to download on the website).
Additional Documentation For Food Sales
• Proof of Registration with your Local Council as a Food Business
• Food Hygiene Rating
• Food Hygiene Training Certificate (Level 2 or above)
• PAT Testing and/or Gas Safety Certificate
• Detailed Menu of the food you wish to sell
• Images of your stall set up (as it would be on the market – if you are bringing your own trailer)
16. The Organiser reserves the right to refuse your booking.
17. The Organiser accepts no liability for loss, damage or injury to any person or property however caused as a result of your activities and you will keep the Organiser fully indemnified against all costs, claims, expenses, demands, charges or liability of any description arising as a result of your activities.
18. In the event of cancellation of the Event for any reason, the Organiser will not be liable for any costs or loss of any description incurred by you.
19. In agreeing to these terms and conditions you are committing to attending the monthly events for 6 months. If you wish to cancel your booking, you must do so in writing to info@rickmansworthevents.co.uk. If you have paid, a full refund shall be made if written confirmation of cancellation is received prior to 2 weeks before the next event. If a cancellation is made within the final two weeks before the next event, a refund of payments made will be made at the discretion of the Organiser. If you fail to turn up to any of the events, no refund of payment will be made to you. A cancellation will be terminating your membership of the market.
20. Absences – during any 6 month period we will accept 4 out of 6 attendances, thus allowing for staff shortages/illness. 

This allows us to plan for replacements should you not be able to attend.  We cannot guarantee your place on the market if you are absent for more than 2 consecutive dates.